Event Staffing Assistant

POSITION SUMMARY

The Staffing Coordinator is responsible for managing staffing needs and ensuring that all shifts are adequately covered. This role involves close collaboration with Staffing Managers (SMs) to prioritize and fulfill staffing requirements through internal and external recruitment efforts.

Staffing Assistant will adhere to Elevate's core values, as shown below, by demonstrating personal and professional traits to work together as a team for the company's overall vision and goals.

1. People, People - working closely with and supporting each team member
2. Elevation - continued support to make the company a fun, stimulating, and nurturing working environment
3. Take Pride - know that everything you do is of great value to the company; own it!
4. Better Together - a healthy team = a healthy company

WORKING DAYS

• Thursday – Monday (consistent schedule)

ROLES AND RESPONSIBILITIES

• Staff Assignment and Coordination:
  • Each Staffing Assistant (SA) will be assigned Staffing Managers (SMs).
  • Participate in morning catch-up meetings to discuss staffing priorities and provide insights on SA priorities with input from SMs.
  • Provide a clear handover on Fridays detailing tasks to be completed over the weekend.
• Job Fulfillment and Recruitment:
  • Primary Objective: Support in generating a steady stream of applicants through internal and external outreach methods if SMs are unable to fill positions with known and trusted staff.
• Internal Outreach:
  • Send out blasts via 1CRM for staffing gaps, including Formstack links (subject to change).
  • Republish job postings on 1CRM as needed.
• External Outreach:
  • Research and post job listings on suitable Facebook groups and job boards (e.g., Indeed, culinary-specific boards for CDS).
  • Explore and cost out potential influencer partnerships if the budget allows.
  • Offer suggestions for improving outreach and recruitment strategies.
• Applicant Communication:
  • Support in making calls to applicants if necessary, especially for high-volume gaps, ensuring that SMs handle the final booking and briefing of staff for their activities.
  • Additional Responsibilities:
  • Conduct check-ins and rebook shifts as needed over the weekend.
  • On Sundays, approve Saturday shifts they were responsible for in the 1CRM Time and Attendance system.
  • On Mondays, approve Sunday shifts they were responsible for in the 1CRM Time and Attendance system.
  • Build new job listings in 1CRM.
  • Follow up with staff who have not completed pre-training quizzes or recaps.

QUALIFICATIONS / REQUIREMENTS

Education:

• High School Diploma

Experience:

• Ideally, 1-3 Years of Customer Service/Staffing & recruiting experience.
• Capacity to handle multiple projects, deadlines, and complex tasks in a fast-paced setting. Along with attention to detail, persistence, and follow-through.
• Excellent computer/software skills using Microsoft Office (Outlook, Excel, Word, and PowerPoint), Salesforce, Asana, SharePoint & more.

Skills:

• Excellent organizational and time management skills
• Strong verbal and written communication
• Excellent problem-solving skills
• Comfortable with talking on the phone and the ability to carry on a business conversation with decision-makers
• Well-developed interpersonal skills and experience in interacting and building trusted relationships with stakeholders at all levels.
• Strong project management skills with a dedication to timelines
• Honed project management skills, including time management and great attention to detail.

PHYSICAL REQUIREMENTS

• Ability to sit and stand for long periods of time while completing work on a computer
• Ability to lift ten (10) or more pounds
• Ability to move throughout the workplace

ELEVATING PEOPLE

As a people agency, we believe our people's personalities and authenticity set us apart. Therefore, we celebrate and invite applications from all cultures and backgrounds.

If you want to know more about our people and culture, please search #elevatingpeople on LinkedIn, Twitter, Facebook, or Instagram.

The job description is not all-inclusive. Elevate reserves the right to amend this job description at any time.

Elevate Staffing provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Please apply ASAP if you are interested in working at this fun, fast-paced office and have the relevant experience.